1. APPENDIX A

362-2207-008 / October 20, 2001 / Page i
DEPARTMENT OF ENVIRONMENTAL PROTECTION
Bureau of Water Supply and Wastewater Management
DOCUMENT NUMBER:
362-2207-008
TITLE:
Administration of Fee Collection For Planning Module Reviews
EFFECTIVE DATE:
October 20, 2001
AUTHORITY:
Act 537 of 1966, the Pennsylvania Sewage Facilities Act (as
amended), 25 Pa. Code Chapter 71
POLICY:
DEP will set and collect fees in accordance with the procedures in
this policy for the review of planning modules for new land
development, as required by the Act 149 of 1994 amendments to
the Pennsylvania Sewage Facilities Act (Act 537).
PURPOSE:
To establish a standardized procedure for collecting fees for the
review of planning modules for new land development (planning
modules), in accordance with the requirements set forth in the
Act 149 of 1994 amendments to the Sewage Facilities Act
(Act 537).
APPLICABILITY:
This guidance will assist regional staff in the Act 537 program in
the calculation, collection and disposition of fees received by DEP
for the review of planning modules.
DISCLAIMER:
The policies and procedures outlined in this guidance document
are intended to supplement existing requirements. Nothing in the
policies or procedures shall affect regulatory requirements. The
policies and procedures herein are not an adjudication or a
regulation. There is no intent on the part of the Department to give
these rules that weight or deference. This document establishes the
framework within which DEP will exercise its administrative
discretion in the future. DEP reserves the discretion to deviate
from this policy statement if circumstances warrant.
PAGE LENGTH:
10 pages
LOCATION:
Volume 34, Tab 21A
DEFINITION:
See Title 25 Pennsylvania Code, Chapter 71 and Chapter 73

362-2207-008 / October 20, 2001 / Page 1
I.
Introduction
A.
Section 10 (12) of the Pennsylvania Sewage Facilities Act (Act 537) provides that
the Department of Environmental Protection (DEP) has the power and duty to set
and collect a processing fee from applicants for review of planning modules by
DEP.
B.
Act 537 also establishes the specific amount of the fee that must be charged,
based on a per lot, per equivalent dwelling unit (EDU) or per submittal basis.
C.
Act 537 provides an exemption from the fees for specific types of submittals.
D.
Other related DEP policies establish a process that provides a Money-Back
Guarantee (MBG) when DEP does not act on applications within mandated time
frames.
E.
Previous policies and procedures related to DEP’s administration of fee
collections for planning module review(s) led to a number of instances where
DEP approved planning actions prior to billing applicants for fees or receiving
payment. Later DEP presented demands for payment and could not collect just
fees.
This document establishes the policies and procedures related to DEP’s administration of
fee collections for planning module review(s).
II.
Fee schedule
A.
DEP will calculate and assess the fees established in Section 10 (12) of Act 537
for the processing of planning modules in accordance with the following fee
schedule:
1.
Component 1 planning module submission - $35 per lot
a.
A Component 1 form is used when a proposal meets the
requirements of an exception to the requirement to revise the
official plan.
b.
When a Component 1 form is submitted, the fee shall be based on
the total number of building lots.

362-2207-008 / October 20, 2001 / Page 2
2.
Component 2 planning module submission - $30 per lot or per EDU
a.
A Component 2 form is used when revising the official plan for a
project proposing onlot sewage disposal.
b.
When a Component 2 form proposes lots for single family
dwellings to be served by individual onlot systems, the fee shall be
based on the number of building lots proposed.
c.
When a Component 2 form proposes a development to be served
by a community onlot sewage system, the fee shall be based on the
number of building lots or EDUs whichever is greater. The
number of EDUs shall be calculated by dividing the total sewage
flow projected in the planning module (as determined by
Chapter 73, §73.17) by 400 gpd.
3.
Component 3 planning module submission - $50 per EDU or flat fee
a.
A Component 3 form is used when revising the official plan for
projects proposing (1) a subdivision to be served by existing
sewage collection, conveyance, or treatment facilities; (2) a tap in
to an existing collection system; or (3) construction or
modification of sewage facilities that will require issuing or
modifying a Clean Streams Law (CSL) permit.
b.
Fee Schedule for Component 3
1)
New collection system, with or without CSL permit –
$50 per lot or EDU
2)
Collection system extension to an existing system or
individual tap–in to an existing system –
$50 per lot or EDU
3)
Surface discharges greater than 2000 gpd –
$1,500 per submittal (non-municipal)
$500 per submittal (municipal)
4)
Subsurface discharges greater than 10,000 gpd or less than
10,000 gpd with CSL permit -
$1,500 per submittal (non-municipal)
$500 per submittal (municipal)

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5)
Increases in discharge (not addressed in b.1. or b.2.
above) -
$35 per lot or EDU, up to $500 (municipal) or
$1500 (non-municipal)
c.
When a Component 3 form proposes lots with single-family
dwellings to be served by a collection system, the fee shall be
based on the number of lots or EDUs proposed, whichever is
greater.
d.
When a Component 3 form proposes multifamily, commercial or
institutional facilities, the flows may be from residential,
commercial or industrial sources or a combination of these. Fee
calculations must, therefore, be based on the projected population
of the proposed development rather than on flows to provide an
equitable fee assessment. Fees shall be calculated by multiplying
the number of persons to be served by the proposal, times the
appropriate sewage flows in Chapter 73, §73.17, then dividing by
400 gpd to obtain the number of EDUs. Where the flows for the
type of facility proposed are either not contained in Section 73.17
or cannot be considered similar to a facility type listed in
Section 73.17, a figure of 100 gallons per person per day shall be
used in accordance with the
Domestic Wastewater Facilities
Manual
available online at www.dep.state.pa.us (directLINK
“Wastewater”).
4.
Component 3s (Small Flow Treatment Facility) planning module submission -
$35 per lot or EDU
a.
A Component 3s form is used when revising the official plan for projects
proposing the use of an individual or community sewerage system treating
domestic type sewage, requiring a CSL permit, a design flow of 2,000 gpd
or less, and either a surface discharge or land disposal.
b.
When a Component 3s form proposes lots with single family dwellings to
be served by a collection system, the fee shall be based on the number of
lots proposed.
c.
When a Component 3s form proposes multifamily or commercial
facilities, the flows may be from residential or commercial sources or a
combination of both. Fee calculations must, therefore, be based on the
projected population of the proposed development rather than on flows to
provide an equitable fee assessment. Fees shall be calculated by
multiplying the number of persons to be served by the proposal, times the
appropriate sewage flows in Chapter 73, §73.17, then dividing by 400 gpd
to obtain the number of EDUs. Where the flows for the type of facility

362-2207-008 / October 20, 2001 / Page 4
proposed are either not contained in Section 73.17 or cannot be considered
similar to a facility type listed in Section 73.17, a figure of 100 gallons per
person per day shall be used in accordance with the
Domestic Wastewater
Facilities Manual.
B.
DEP will charge a single fee for the review of a planning module. A second or
subsequent fee may be charged when a submittal is formally denied in writing by
DEP and a second or subsequent new submittal is submitted and reviewed by the
department. DEP will charge a second fee only when substantial changes have
been made to the proposed development or the method of sewage treatment and
disposal proposed in the original submittal has been changed.
C.
No fee will be charged for review and actions taken by DEP resulting in an
exemption from the requirement to submit a planning module.
D.
Any residual tract which remains after the subdivision of lots shall not be
included in the fee calculation.
E.
DEP will return all fees normally charged for the review of planning modules
when it has exceeded the time limits established for final action on such
submittals.
F.
DEP will waive review fees for a proposed subdivision if the applicant shows to
the satisfaction of DEP that the proposal consists of one lot subdivided from a
parent tract existing as of December 15, 1995 and that it is the first subdivision of
this tract since that date. The subdivision of a second lot from this tract shall
disqualify the applicant from the fee exemption and appropriate fees shall be
assessed by DEP.
G.
Fees shall be charged for all module submittals received by DEP after
December 15, 1995.
III.
Procedure
DEP will assess a fee for the review of planning modules in accordance with the
following procedures:
A.
Planning Module Package Content: An applicant obtains the appropriate planning
module component from DEP through the planning module mailer process. In
addition to the planning materials, each planning module package shall contain
the
Pennsylvania Sewage Facilities Act Planning Module Review Fee
fact sheet
(www.dep.state.pa.us directLINK “Wastewater,” Fact Sheets) that discusses
planning module review fees and, if appropriate, a notice that the project is
located in the service area of an Act 537 delegated agency. (If the planning
module component package will be reviewed by a delegated agency, that

362-2207-008 / October 20, 2001 / Page 5
agency’s fee collection procedures take precedence over the following DEP fee
collection procedures.)
An administratively complete submission is defined as a complete planning
module component package, and a check or money order for the amount of the
review fee due to DEP. DEP shall conduct an administrative completeness check
of all planning modules received. DEP shall collect the fee for the review of
planning modules prior to any review of a planning submission, or ultimately in
the event a review fee is not paid, DEP will disapprove or return the entire
submission.
B.
Completeness Check and Fee Determination: Upon receipt of a planning module,
DEP staff shall log the module submission, assigning and/or recording the DEP
code number, eFACTS Auth ID number, and name of the subdivision. The
appropriate planning module review fee shall be calculated and an administrative
completeness check shall be completed. As another available option, a project
sponsor may also choose to calculate the planning module review fee and securely
attach a check or money order to the planning module package prior to its
submission to DEP. In this fashion, the project sponsor may avoid delaying the
start of DEP’s planning module review. The results of the completeness check
and calculated planning module fee shall be mailed to the municipality and
applicant. In the following paragraphs, the project
SPONSOR
is defined as the
developer or his delegated agent.
DEP
is defined as the DEP field office staff.
MUNICIPALITY
is defined as the local agency, joint local agency, or municipal
staff.
1.
Outline of initial processing actions of
SPONSOR
,
DEP
and
MUNICIPALITY
:
a)
Planning module components shall be logged by
DEP
, including:
recording date, the DEP code number, the eFACTS Auth ID
number, the name of the subdivision, name of applicant.
b)
If fee payment is not included with the planning module
submission,
DEP
shall complete an administrative completeness
review for the planning module package, calculate the appropriate
planning module review fee, and complete the “Invoice for
Payment” similar to Appendix A.
c)
Without the planning module review fee being paid, the planning
module is considered administratively incomplete. An appropriate
letter similar to that found in Appendix B shall be mailed by
DEP
to the
MUNICIPALITY
, “cc” to the
SPONSOR
. In addition to
the review fee material, the letter shall list any other missing items.
The MBG clock is stopped using an eFACTS “CL” subtask.

362-2207-008 / October 20, 2001 / Page 6
If items other than the planning module fee are missing,
DEP may return a copy of the planning module to the
MUNICIPALITY
for resubmission.
If the planning module review fee is the only item missing,
no further action is required from the
MUNICIPALITY
.
d)
The
SPONSOR
receives notice of the calculated planning module
review fee and an “Invoice for Payment” (Appendix A) with the
“cc” copy of the administrative review letter.
e)
The
SPONSOR
submits the Planning Module Review Fee to the
appropriate DEP Field Office. If the review fee was the only item
missing from the planning module package, upon receipt of the
appropriate fee, the planning module package shall be considered
administratively complete and
DEP
staff shall restart the MBG
clock.
2.
For each complete submission, the amount submitted shall be forwarded
by
DEP
to fiscal management for deposit in the restricted account
established under Section 13.2 of the Pennsylvania Sewage Facilities Act
known as the Sewage Facilities Program Administration Fund using the
Sewage Facilities Fee Revenue Code assigned to the region.
C.
Review of Planning Modules:
DEP
reviews the complete planning module
component, takes appropriate actions and notifies the
MUNICIPALITY
and
SPONSOR
in writing.

362-2207-008 / October 20, 2001 / Page 7
APPENDIX A
COMMONWEALTH OF PENNSYLVANIA
DEPARTMENT OF ENVIRONMENTAL PROTECTION
INVOICE FOR PAYMENT
PROCESSING FEE FOR SEWAGE FACILITIES PLANNING MODULE REVIEW
The provisions of Section 10 (12) of the Pennsylvania Sewage Facilities Act (Act 537) establish processing fees
for the review of sewage facilities planning modules for land development. Fee amounts are based on the number
of lots created, on sewage flows, or on a flat rate as determined by the Act and DEP regulations.
Invoice Date
DEP Code Number
eFACTS Auth ID Number:
Applicant Name
Address
City
State
ZIP
Name of development or project
Municipality
County
FEE CALCULATION (A times B) or flat fee in C-1 or C-2
A.
Number of lots or equivalent dwelling units......................................................
______________
B.
Fee per lot (or equivalent dwelling unit).............................................................
$______________
C-1. Project requires Clean Streams Law (CSL) Permit...........................................
$ _____________
C-2. Project submitted by political subdivision requires CSL Permit ....................
$ _____________
PAY THIS AMOUNT.......................................................................................................
$ (Total fee due)
-----------------------------------------------------------Cut Here--------------------------------------------------------------------------
PAYMENT DUE 30 DAYS FROM INVOICE DATE!
Invoice Date
DEP Code Number
eFACTS Auth ID Number
PAY THIS AMOUNT……………………………………………………….……………………………………...$ (Total fee due)
Make check or money order payable to: “
Commonwealth of Pa
., DEP
”. Mail your payment to:
Commonwealth of Pennsylvania
Include DEP Code Number on your check.
Department of Environmental Protection
Include this coupon with your payment.
Water Management Program - Planning Section
(City, State, ZIP
Applicant Name
Address
City
State
ZIP
Name of development or project
Municipality
County

362-2207-008 / October 20, 2001 / Page 8
APPENDIX B
( 1 - NAME AND ADDRESS )
Re:
Planning Module for Land Development
( 2 )
APS ID No. ( 3 )
DEP Code No. ( 4 )
( 5 - MUNICIPALITY ), ( 6 ) County
Ladies and Gentlemen:
The subject module, received on (7 - DATE) , has been has been determined to be administratively incomplete
because the processing fee for sewage facilities planning module review, and possibly, additional information
necessary for the Department of Environmental Protection (DEP) review of the planning package, has not been
provided. DEP’s review period provided under regulations and policy has not started and will commence only when
the following matter(s) have been resolved.
The provisions of Section 10 (12) of the Pennsylvania Sewage Facilities Act (Act 537) establish processing
fees for the review of sewage facilities planning modules for land development. The fees are based on the number
of lots created or on sewage flows. If this processing fee is the only deficiency listed in this letter, no further action
is necessary by municipal officials.
By copy of this letter, the project sponsor is notified of the fee requirement and payment is requested in
accordance with the enclosed “Invoice for Payment”.
(8)
OPTIONAL BODY PARAGRAPHS
(8.1) There is an exemption from the planning module review fee for creation of a single lot under specific
circumstances. To qualify for the exemption, the proposed lot must be equal to ONLY one EDU and must be
the
only
lot subdivided from a parcel of land as that land existed on December 14, 1995. If you qualify for
this fee exemption, please furnish the following deed reference information.
County Recorder of Deeds for _________________________ County, Pennsylvania
Deed Volume _________________, Book Number__________________
Page Number _________________
Date Recorded ______________________________
(8.2) This planning module is also considered incomplete for the following additional reasons. In this case
further action by municipal officials will be necessary:
( 9)
OPTIONAL DEFICIENCY SUB-PARAGRAPHS OR PROVIDE WRITTEN COMMENTS )
(9.1) Optional paragraphs describing common deficiencies may be inserted here at Region’s discretion
(10) OPTIONAL CLOSING PARAGRAPHS
(10.1) A copy of this letter
MUST
be attached to the planning module when resubmitted through the
municipality to DEP. This letter is to be used as a checklist. The municipality must submit a complete module
package. (See end of letter for certification statement.)
(10.2) Please address these items and resubmit two copies of the module for our review. The review period
does not begin until we are in receipt of a complete submission.

362-2207-008 / October 20, 2001 / Page 9
If we do not receive the requested information within 45 days of the date of this letter, the planning module
submission for this project will be disapproved.
If you have any questions or comments, please call me at ( 11 ).
Sincerely,
( 12 )
Enclosure
cc:
( 13 )
bcc: Planning Section
File
CERTIFICATION STATEMENT:
I certify that this submittal is complete and includes all requested items. Failure to submit a complete
module package will result in return of the package.
Signed:
_________________________________________ Date: __________________
Title:
_________________________________________

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